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CIB - IBC Technology - Executive Assistant

Req #: 170118234
Location: Herzliya, TA, IL
Job Category: Admin/Secretarial
Potential Referral Amount: 2500 US Dollar (USD)

Job Summary:

 
As an Executive Administration assistant within the Chief Administrative Office/CIB Technology, you will predominantly perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach.  Support requirements will vary from day to day dependant on the business covered and all applicants should have a solid PA background and skill set with a strong degree of flexibility given the demanding nature of this role.
 
Core Responsibilities:
 
  • Advanced, proactive diary management, facilitating swift set-up of client meetings
  • Complex, high volume email management (where applicable)
  • Client facing position, internal and external client handling.  Gate keeping both in person and over the phone
  • Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm
  • Meeting, conference calls, telepresence set up - internally and externally
  • Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy.  Manage a multitude of frequent changes at short notice and prepare travel itineraries
  • Management of expense processing through Oracle, reimbursement, personal amounts owing and account reconciliations
  • System functionality expert - utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management
  • Become integral part of business, understand group priorities and Banker expectation
  • General administration duties (Room bookings, filing, photocopying, faxing)
  • Partnership with assistants across the CIB group to provide coverage for absence where necessary
Essential skills/experience:
 
  • Professional client handling and relationship building with all clients and cover groups
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities
  • Strong, executive communication style
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
  • Can demonstrate pro-activity and ownership within a role
  • Strong technical capabilities
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
  • Exhibits a positive, common sense, constructive attitude to drive senior management  schedule and help manage time effectively
  • Is flexible, willing and open to change
  • Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
  • Has a high level of attention to detail and delivers high quality results
  • Has an understanding of the culture of Investment Banking and the Corporate Bank
  • Is a team player who can build networks and work in partnership - solution orientated
  • Is driven and can manage expectations through communicating proactively and often across different hierarchies
  • Can quickly grasp the political landscape and key people within the organization
  • Has potential to act as a role model to their peers e.g. lead by example
  • Bi-lingual:  Excellent English & Hebrew
About J.P. Morgan’s Corporate & Investment Bank
 
J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.  Further information about J.P. Morgan is available at www.jpmorgan.com.
 
JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.
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