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Asset & Wealth Management - EMEA France - Snr Administrative Assistant (Bilingual)

Req #: 170114467
Location: Paris, J, FR
Job Category: Admin/Secretarial
Potential Referral Amount: 0 Euro (EUR)
JPMorgan Chase & Co. is a leading global financial services firm with assets of more than $2 trillion, over 200,000 employees and operations in over 60 countries.  It operates across six business segments including Investment Banking, Commercial Banking, Treasury & Securities Services, Asset & Wealth Management, Retail Financial Services and Card Services.
 
JPMorgan offers expertise across wealth management disciplines to help clients advance towards their goals. As advisor to over 40% of the individuals on the Forbes Billionaires list and the Forbes 400 Wealthiest Americans, the insights JPMorgan brings to bear are the results of more than 160 years of experience helping individuals and their families grow, manage and sustain their wealth, to ultimately leave a lasting legacy. JPMorgan's wealth management solutions are provided through JPMorgan Private Bank.
 
 
Responsibilities include the following:
  • Managing staff on-boarding & off-boarding logistics
  • Assisting and/or leading the organisation of events
  • Assisting banker in material organization of commercial prospection
  • Team travel arrangements, coordinating logistics for business trips and preparing itineraries
  • Invoicing and processing of expense claims and related record-keeping
  • Maintaining group leave records and handling phone enquiries
  • Providing general support including photocopying, booking meeting rooms, stationery re-ordering, typing, filing, mail, etc
  • Assisting in ad hoc project administration support when required
  • Diary management and arranging meetings
  • Following procedures in relation to headcount eg starters/leavers/transfers etc
  • General day-to-day office functions  
  • You will be expected to work as part of a larger administrative group, from time to time,
  • cover for other assistants on the platform will be required
Requirements:
  • Previous experience in secretarial field, preferably working experience in the banking / financial industry preferable
  • Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)
  • Knowledge of general office procedures
  • Effective interpersonal skills - able to work in a busy and high pressure environment
  • Superior oral and written communication skills
  • Excellent telephone manner
  • Tact and good judgement and the ability to interact with senior management
  • Ability to multi-task in a busy and demanding role
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
  • Can demonstrate pro-activity and ownership within a role
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.
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