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CIB - Technology - Executive Assistant (P/T 3 days)- Professional

Req #: 170104747
Location: Sydney, NSW, AU
Job Category: Admin/Secretarial
Potential Referral Amount: 3000 Australian Dollar (AUD)

About J.P. Morgan Corporate & Investment Bank

J.P. Morgan’s Corporate & Investment Bank (CIB) is a global leader across banking, markets and investor services. It provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries.

The global businesses of the Corporate & Investment Bank are organised into two main groups: Banking and Markets & Investor Services. Banking includes Investment Banking, the Global Corporate Bank and Treasury Services, and Markets & Investor Services includes Fixed Income, Equity Sales & Trading, Commodities as well as Prime Services and Securities Clearing.

Department Summary:

J.P. Morgan Investor Services (IS) is a premier securities servicing provider that helps institutional investors, alternative asset managers, broker dealers and equity issuers optimize efficiency, mitigate risk and enhance revenue. IS leverages the firm's global scale, leading technology and deep industry expertise to service investments around the world. Locally, the IS business has a strong market position, ranking first in total assets under custody.

Position Summary:

This is a part-time 3 day per week role.

The Executive Assistant is primarily responsible for providing administration support to the Custody & Fund Services Lead for Australia and New Zealand, the APAC Custody & Fund Services Platform Lead and where necessary, to the extended team.

Key Accountabilities / Major Responsibilities: 

  • Proactive diary management including arranging local and global meetings 
  • Responsible for domestic and international travel arrangements including building access and internal meeting organization 
  • On-boarding new staff (access requests, manage/track hardware assets) 
  • Invoice processing and expense claims management 
  • Maintain up-to-date organisational charts; location operating manual ; premises floor plans and floor access 
  • Provision of support for running of local management team meetings including data analysis and assistance with production of material e.g. action items, reports, presentations, speeches, background notes 

Qualifications & Experience Required: 

  • Minimum 5 years administration experience supporting at executive level within a large corporate organization
  • Excellent communication and organisational skills, both written and verbal
  • Advanced MS Office skills, particularly Word, PowerPoint, Excel and Outlook
  • Solid analytical capabilities
  • Exposure to or familiarity with working with SharePoint an advantage but not essential
  • Demonstrate the utmost discretion and professionalism at all time
  • Ideally have experience within the Financial Services Industry

J.P. Morgan is a place for talented people from all backgrounds and perspectives because our clients come from all backgrounds and perspectives. We encourage a culture of inclusion, where everyone's opinion counts and all employees have the freedom to deliver their absolute best. This is why we work hard and invest in attracting and developing a diverse workforce. Learn more about our Business Resource Groups in how they help our employees build successful careers and reach their greatest potential.


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