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Corporate - Human Resources - Onboarding Specialist - Analyst

Req #: 170101983
Location: Warsaw, MZ, PL
Job Category: Human Resources
Potential Referral Amount: 0 Polish Zloty (PLN)
The Onboarding Specialist helps to create a timely and positive experience for JP Morgan’s new hires through effective management of the EMEA (Europe, Middle East, Africa) prescreening process. The Specialist will join a team aligned to EMEA HR Service Delivery and Global Onboarding.
 
The EMEA Onboarding Team is responsible for:
  • Maintaining a centre of excellence enabling a common, positive experience for new hires
  • Delivering economies of scale & efficiencies across the Onboarding function
  • Balancing requirements to handle peak hiring periods
  • Ensuring consistent, standardised processes & appropriate compliance & risk management
  • Enabling the businesses to focus on the core recruiting activity of finding & hiring talent
Responsibilities include:
  • Managing end-to-end onboarding experience for new hires and ensures transactions are completed in a timely manner with high level of accuracy and positive candidate experience
  • Advising the new hire of all pre-employment screening and compliance requirements and addressing new hire inquiries
  • Perform and provide root cause analysis on any escalations and effectively collaborate with Recruiting Teams, Global Security, screening vendor, and other key stakeholders to ensure resolution to issues.
  • Prepare, maintain, archive prescreening files
  • Verifying immigration and tax compliance in the screening process
  • Stakeholder management of new hire progress by ensuring Recruiters and Hiring Managers are made aware of any issues, including impact to start date.
  • Maintaining a deep familiarity with HR policy and standards and apply risk and control mindset when onboarding employees.
  • Identify opportunities to improve processes and provide solutions to ensure a controlled hiring process
  • Perform audits checks through strong understanding of Taleo and vendor applications and reports
  • Contribute to key initiatives and projects
Qualifications
  • Self-starter able to prioritize key tasks effectively
  • Excellent verbal and written communication and co-ordination skills
  • Customer service and solutions - oriented
  • Additional language skills a plus
  • Good knowledge of Excel (i.e. data manipulation, macros, vlookups, array formulas, pivot tables) and PowerPoint/Access a plus
  • Knowledge of background screening processes, recruitment or human resources a plus
The hiring manager for this job opening would be willing to have a conversation about flexibility.  This could range from ad hoc flexibility in a full time position, to a more formal Flexible Work Arrangement.
 
All internal moves will normally take place on the same grade and same salary. Salaries are reviewed annually in February. Exceptions to the rule regarding transfer on current salary may include a move between geographic locations.
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