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CIB - F&BM - Administrative Assistant

Req #: 170097518
Location: Sydney, NSW, AU
Job Category: Accounting/Finance/Audit/Risk
Potential Referral Amount: 5000 US Dollar (USD)

About J.P. Morgan Corporate & Investment Bank:

 

J.P. Morgan’s Corporate & Investment Bank (CIB) is a global leader across banking, markets and investor services. It provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries.


The global businesses of the Corporate & Investment Bank is organised into two main groups: Banking and Markets & Investor Services. Banking includes Investment Banking, Corporate Banking and Treasury Services, and Markets & Investor Services includes Fixed Income, Equity Sales & Trading, Prime Services and Securities Clearing.

Department summary:

 

The Finance Organisation is responsible for the management and execution of the Finance activity of the J.P. Morgan subsidiaries, branches and the Lines of Business (LOBs) across Australia and New Zealand. The team ensures the integrity of the books and records of the legal entities and is as such accountable for the legal entity regulatory filings. Principal regulatory relationships include relationships with APRA, RBNZ, ASIC, ASX, SFE, ABS and RBA.


The Corporate Tax team is responsible for managing the tax affairs of the J.P. Morgan legal entities in Australia, including compliance obligations with the Australian Taxation Office. Corporate Tax also advises the various lines of business on tax issues as they arise.

 

Key Responsibilities:

  • Provide reliable and confidential operational assistance to the, Senior Finance Officer (SFO), Head of Tax, Legal Entity Control (LEC) team (approx. 25 employees) and Tax team (approx. 5 employees).
  • Ensure effective utilisation of SFO’s & Head of Tax’s time by managing their diary, arranging appointments and responding to meeting requests and invitations on their behalf
  • Confidentially, tactfully and diplomatically manage phone calls
  • Coordination of both domestic and international travel; 
  • Order and manage office supplies and equipment 
  • Onboarding/Offboarding new team members and auditors
  • Work closely with the accounting team in Bangalore and provide assistants with local support on Concur system and assist in escalations when required
  • Ensure EA group are kept up to date with any changes in accounts payable items and provide training when/if required
  • Prepare invoices and expense reports 
  • Cheque deposit processing and urgent cheque raising

Qualifications:

  • 3 years experience as an administrator in a large corporate environment
  • Computer literacy (all Microsoft Office applications)
  • Experience in delivering exceptional customer service

Skills:

  • Strong work ethic
  • Demonstrate the utmost discretion and professionalism at all times, including a professional phone manner
  • Flexible
  • Ability to work under pressure
  • Quick turn around of requests/project items
  • Strong communication skills, able to interact with various levels of seniority.
  • Team player, partnership with other team members and different teams across business
  • Strong attention to detail
  • Quick learner - able to understand new systems and procedures quickly - and a forward thinker
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