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Asset Management, Project Administrator (New York, NY)

Req #: 180033944
Location: New York, NY, US
Job Category: Admin/Secretarial
Potential Referral Amount: 0 US Dollar (USD)

 

 JPMorgan Asset Management ("AM") is a global industry leader with over $1.5 trillion of assets under supervision, $8 billion in annual revenues, and 14,000 employees. The business serves all client segments (institutional, retail, and high net worth) and invests in all asset classes. We have over 160 alpha strategies and are a leading manager in alternative assets including real estate, private equity/venture capital, and hedge fund strategies. Our Private Bank is a premier provider of wealth management services to ultra-high-net-worth individuals and families.

Day-to day responsibilities will include: scheduling meetings and appointments, coordination of meeting logistics, managing travel schedules, and processing expense statements for a global team. The position also involves broad interaction with various internal stakeholders and partners across the globe.

Responsibilities

  • Primary responsibility is to provide department-level support for various projects (~80% of role)
    - Own and execute against key deliverables
    - Track status across multiple projects utilizing Excel and Project Management tools
    - Compose presentations to update team members on project status
    - Complete required global Controls activities and documentation

  • Also provide administrative support (~20% of role) for multiple team members, including:

  • Collaborate with other administrative assistants around the globe to schedule and coordinate logistics for meetings and conferences calls and manage conference room reservations

  • Book international and domestic travel, manage itineraries, and process expense reports in a timely manner

  • Manage individual and team calendars – e.g. team vacation calendar, training calendar, etc.

  • Assist with employee onboarding and off-boarding activities – e.g. equipment setup, requesting systems access, and other technology requisitions (via EURC system)

  • Maintain team supply inventory and place orders as needed

  • Maintain team organizational charts and manage distribution lists

  • Manage additional projects as needed – e.g. data management, real estate transfers, employee development activities

  • Contribute toward creation of presentations\

  • Capture and distribute meeting notes and monitor meeting follow-ups

Qualifications:

 

  • 4-year degree (BA/BS) required; experience working with senior-level executives preferred
  • Intermediate to advanced technical skills in Microsoft Excel, Outlook, PowerPoint and Word
  • Strong ability to simultaneously manage multiple projects and priorities with high quality in a compressed timeframe
  • Interest in expanding responsibilities and platform over time within the Global Client Reporting and Request For Proposal (RFP) teams.  To maximize mobility opportunities a college degree may be required.
  • Strong time management and organization skills; able to maintain a high quality of work in a deadline driven environment
  • Able to communicate effectively (verbal and written) with stakeholders at all levels
  • Proactive with a high level of attention to detail; quick learner who can adapt to  changing priorities 
  • Able to maintain confidentiality when working with sensitive information
  • Enthusiastic self-starter with demonstrated experience working independently as well as part of the team 
  • Able to apply judgment and effective problem-solving skills to get things done

 

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