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Executive Administrative Assistant - Bay Area Region (San Francisco, Bay Area, or surrounding areas)

Req #: 180013674
Location: San Francisco, CA, US
Job Category: Operations
Potential Referral Amount: 0 US Dollar (USD)
Executive Administrative Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his team of managers and other stakeholders.  You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. You may also train other administrative staff and provide administrative direction for the team of assistants within this business unit.  
Additionally, the ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.   You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals.
  • Minimum of 5 years experience in a Executive Administrative Assistant role
  • Experience in calendar management
  • Adaptable team player
  • Good problem-solving ability
  • Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
  • Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
  • Effective interpersonal skills
  • Excellent telephone etiquette
  • Superior oral and written communication skills
  • Tact and good judgment in confidential situations and proven experience interacting with senior management
  • Ability to adapt procedures, processes and techniques to the completion of assignments
  • Complete knowledge of internal network filing system
  • Blackberry knowledge
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